Transcription Tips: Increasing Accuracy in Voice Recordings

Here are things you can do to increase the accuracy of the transcription for your recordings:

1. Reduce ambient room noise
    The quieter the room is, the better it will be for the recording. As transcriptionists rely solely on the sounds that we hear, background noises such as cars passing by, sounds of paper rustling, sounds of doors opening and closing, even the sound of the PA system all contribute to a higher noise level– and reduce the accuracy of the transcription

2. Use more than one recorder
    If you are recording for a group of people, centering the recording device around them will only ensure the accuracy of the people near the recording device. The voices or sounds made by the people farther away are more than likely going to be faint. Transcriptionists are less likely to be able to transcribe these. One solution is to place more recording devices.  Transcriptionists can use the recordings from these other devices to check on the accuracy of the transcribe documents.

3. Encode with higher bit rates
    Once the recorder captures the audio, you will need to digitize it for uploading to our servers. The preferred format is either in wma, mp3 or wav– in that order. The preferred settings are 96kb for the bit rate, and 44khz for the sampling rate. The higher the bit rate, and the higher the sampling rate, the more higher the clarity of the voice recordings, and collaterally, the higher the accuracy of the transcription.

4. Provide notes of the event
    The words of interests like speakers’ names, events, places, and even powerpoint slides during the meeting are all materials that can help us transcribe more accurately. So if you have them, be prepared to send keep a copy to us.